On Feb. 3, 2025, RSPO confirmed that prisma by RSPO (Palm Resource Information and Sustainability Management) certification, trade, traceability system was now live.
Members' full historical data will be on prisma from Feb. 17, 2025.
On Sep. 27, RSPO issued details on transition to the new system.
RSPO announced upcoming transition to new certification, trade, traceability system.
Transition from Palm
RSPO issued an announcement to inform all RSPO members about the upcoming transition from the existing IT platform, PalmTrace, to the new prisma platform.
Critical step in improving digital infrastructure and provide better tools and resources.
Important Timelines
Overall transition period for certification bodies (CBs): Nov. 1, 2024 – Jan. 31, 2025.
Overall transition period for members: Dec. 1, 2024 – Dec. 28, 2024.
Cut-over period: Dec. 26, 2024 (12:00 AM CET) to Dec. 27, 2024 (11:59 PM CET).
For RSPO Members
Data Migration: RSPO will seamlessly transfer existing PalmTrace data (Sites/Facilities, Stock Balance, etc.); will reach out via email in mid-Oct. 2024 to verify your entity and site information (PO IDs); will provide access to review data early Dec. 2024.
Onboarding and Training: training sessions (online and offline) to be offered starting mid-October 2024 to help users get familiar with prisma’s features and functionalities.
Details will be communicated through announcements via email and RSPO website.
RSPO Licenses: RSPO has instructed Certification Bodies to submit requests for a time extension for any PalmTrace licences expiring in Dec. 2024; extension can be granted for a maximum of three months from the original license expiry date; for licenses already extended to maximum three months, no further extensions will be permitted.
For Certification Bodies (CBs)
Universal Audit Report Template: as part of the transition to prisma, RSPO has prepared a Universal Audit Report template applicable to RSPO Principles and Criteria, RSPO Independent Smallholder Standard, and RSPO Supply Chain Certification audits.
CBs are required to use template for all audits conducted from Nov. 1, 2024 onwards.
Template also mandatory for license requests submitted to RSPO after Nov. 14, 2024.
License Requests: CBs reminded to submit licence requests by Dec. 13, 2024, 23:59 CET; requests submitted after this date may not be reviewed or approved by RSPO.
CBs are encouraged to plan and communicate with certificate holders to avoid any unexpected disruptions during the transition phase.
Effectiveness
Prisma is set to officially launch on Dec. 28, 2024, at 12:00 AM CET.
Jan. 9, 2025 Disclosure Resubmission
On Jan. 9, 2025, RSPO invited all members with plantation assets to review/resubmit disclosure and shapefile (concession boundary data) as part of the prisma transition.
Document dated Jan. 9, 2025, was received on Jan. 23, 2025, due to a fixed feed.
These include: directly managed land/estates; scheme smallholders and outgrowers.
Resubmission vital for: alignment to updated disclosure/shapefile template; seamless pre-audit & audit processes, conducted in prisma by certification bodies by Jun. 2025.
Will adhere ASC-approved interim disclosure and continuity of certification measures.
The deadline for resubmissions is Mar. 31, 2025.
Jan. 2025 Account Activation Reminder
On Jan. 20, 2025, RSPO reminded members to activate prisma account promptly to ensure smooth transition; PalmTrace will be deactivated on Jan. 31, 2025, 12pm CET.
Activation of admin accounts critical for ensuring ongoing access to RSPO Certification and trading without disruption; failure to activate accounts before the specified deadline may result in significant disruptions to a member's ongoing operations.
Key dates: now – Jan. 31, 2025 data verification on prisma; Jan. 31, 2025, 12pm CET PalmTrace shuts down for final data migration, pending transactions will be cancelled.
Feb. 2, 2025, 12pm CET: prisma goes live.
Feb. 3, 2025 Go-live Confirmed
On Feb. 3, 2025, RSPO confirmed that prisma by RSPO (Palm Resource Information and Sustainability Management) certification, trade, traceability system was now live.
Members' full historical data will be on prisma from Feb. 17, 2025.
